Creating One-Time Meeting Links with Alice & Make
Prerequisites
- An Alice account
- A Make (formerly Integromat) account
- A Zencal account (or comparable calendar tool that supports one-time scheduling links)
1. Set up a Make Scenario
- Initiate a New Scenario: Start a new scenario within your Make account.
- Webhook Trigger: Add a Webhook module as the first step. This will provide a unique URL to receive data from Alice.
- Custom Webhook: Select the option to create a custom webhook.
- Copy the URL: Copy the generated webhook URL for later use.
- Response Module: Add a "Webhook Response" module immediately after the webhook trigger. This will send a response back to Alice.
2. Connect Zencal
- Add Zencal Module: Search for and add the Zencal module to your scenario.
- New Connection: Create a new connection to Zencal. You'll likely need to provide your Zencal API Key or login credentials.
- Meeting Configuration: In the Zencal module's settings:
- Meeting Topic: Enter a descriptive meeting topic (e.g., "Consultation Call", "Project Check-in").
- Link Type: Ensure you select the option to create a "one-use" or "single-use" link.
3. Implement Meeting Duration Choice
- Router: Insert a "Router" module after Zencal. This will direct the process based on the desired meeting length.
- Create Filters:
- Add a separate filter for each supported meeting duration (e.g., "30 minutes," "60 minutes").
- Set up conditions within each filter to check the meeting length requested by the user (data which will come from Alice).
- Duplicate Zencal Modules: For each filter, create a copy of the Zencal module. Connect each copy to its corresponding filter branch.
4. Alice Snippet
- New Snippet: In Alice, create a new snippet under an appropriate category (e.g., "Scheduling").
- Webhook Configuration:
- Enable "Remote Action" in the snippet settings.
- Paste the webhook URL from your Make scenario.
5. Test & Use
- Run the Scenario: Activate your Make scenario.
- Trigger from Alice: Use your Alice snippet, providing the requested meeting duration.
- Success: Alice should respond with the unique, one-time scheduling link generated by Zencal!
Important Notes
- Customization: Adapt meeting durations and the wording of your Alice prompt to fit your preferences.
- Error Handling: Consider adding error handling in your Make scenario to provide helpful messages if something goes wrong.